STRIVER Day 2024: Presenter & Exhibiter Information

We are thrilled to invite you to participate in STRIVER Day 2024, a unique, interactive event bringing together individuals with visual disabilities, their families, professionals, and the general public. This year’s event is scheduled for Saturday, October 12th, 2024, at the Tennessee School for the Blind in Nashville, TN. The event will run from 8:15 AM to 4:30 PM, with the Expo and Exhibiter Showcase running simultaneously from 9:30 AM to 3:30 PM.

Why Should You Present or Exhibit at STRIVER Day?

STRIVER Day provides a valuable platform for you to share your knowledge, products, and services with a diverse audience, including individuals with visual impairments, their families, disabled veterans, professionals working with the blind/low-vision community, and a national audience from across Tennessee and the country. As a presenter or exhibiter, you will have the opportunity to:

Demonstrate your commitment to inclusivity.
Showcase your expertise, products, or services to key decision-makers.
Network with professionals, organizations, and individuals seeking to create more inclusive programs in adaptive sports, recreation, health, safety, and self-defense.
Gain visibility through national exposure to a wide audience.

Event Details

Date: Saturday, October 12, 2024
Event Time: 8:15 AM – 4:30 PM
Expo & Exhibiter Showcase: 9:30 AM – 3:30 PM
Location: Tennessee School for the Blind, 115 Stewarts Ferry Pike, Nashville, TN
Attendees: A mix of individuals with visual impairments, disabled veterans, their families, professionals working in sports, health, education, rehabilitation, parks, and recreation, as well as the general public.

Who Should Present or Exhibit?

We encourage the following groups to participate as presenters or exhibiters:

Professionals in Adaptive Sports and Recreation: Showcase how your program promotes health, fitness, and self-defense for individuals with disabilities.
Health, Fitness, and Recreation Experts: Share expertise in adaptive activities, physical education, community-based programs, and inclusivity practices.
Assistive Technology Companies: Demonstrate products that support individuals with visual impairments.
Organizations Serving Disabled Veterans: Highlight programs that enhance the lives of veterans with visual or other disabilities.
Education and Rehabilitation Specialists: Present strategies and tools to empower visually impaired students and transitioning adults in post-secondary education or careers.

What Presenters Can Expect

Presenters will have the opportunity to lead at least 2 of six 50-minute breakout sessions scheduled throughout the day. Each session allows for interactive demonstrations, discussions, and hands-on learning with attendees. If you feel you need additional time for your session, please contact STRIVER Day Coordinator, Lucy Mallahan during the registration process to explore the possibility of customizing your session length to best suit your presentation needs.

Breakout sessions will focus on topics such as:

Adaptive Recreation & Sports: Demonstrate ways individuals with visual impairments can stay active.
Health & Wellness: Highlight fitness strategies, nutrition tips, and personal development.
Personal Safety & Self-Defense: Share how building confidence and independence leads to healthier living, including insights from STRIVE4You’s SEED (Safety Education Empowering Defense) program, the only one of its kind designed for individuals with visual impairments.
Technology & Accessibility: Discuss the latest tools and innovations in assistive technology.
Education & Employment Opportunities: Offer insights for students, families, and professionals on creating inclusive environments.

Presenters are encouraged to provide a brief bio and session description when registering, and they are welcome to engage attendees with Q&A sessions and hands-on experiences.

Limited Funding for Presenter Travel, Lodging, and Fees

STRIVE4You understand that travel and lodging expenses may be a barrier for some presenters. We have limited funding available to assist presenters with travel, lodging, and presenter fees. These funds will be allocated on a first-come, first-served basis, so we encourage early registration to ensure availability.

Hotel Accommodations

For presenters and attendees traveling to STRIVER Day, we have partnered with a local hotel to offer discounted rates. To book your stay, use the following link: [Hotel Booking Link]. We recommend securing your room as soon as possible to ensure availability.

Exhibiter Details

Exhibiters will have 1-2 table(S) in the Expo, where they can engage directly with attendees throughout the day. This is an excellent opportunity to display your products, services, and resources, and connect with individuals seeking adaptive solutions or professionals aiming to make their programs more inclusive. Exhibiters will be strategically placed throughout the event venue between breakout session areas to maximize foot traffic. Exhibiter space includes:

1 -2 table(S) and 2 chairs.
Access to event volunteers to assist with booth setup or attendee interaction as needed.
Inclusion in the event’s program and STRIVER4You social media platforms.

Sponsorship Opportunities

We invite you to further expand your role in STRIVER Day 2024 by becoming a sponsor. Sponsorship opportunities provide additional benefits such as enhanced visibility, logo placement, and more. Click here to explore sponsorship packages.

Door Prizes & Goody Bags

Presenters and exhibitors are encouraged to contribute to our Door Prizes and Goody Bags. This is a great way to increase your organization’s visibility and connect with attendees in a memorable way. Items such as branded merchandise, small tech gadgets, or samples related to health, fitness, or accessibility are welcome.

Volunteer Opportunities

We also invite your organization to volunteer at the event. Whether helping at the registration desk, assisting with event logistics, or guiding attendees, volunteering is a rewarding way to give back and engage with the community. Volunteers will have the chance to interact with attendees, gain new skills, and experience firsthand how inclusive programs can be impactful.

register TODAY,!

Sports are limited, so do not miss this opportunity to showcase your expertise and be a part of this incredible event.

For questions or more information, please contact:
Lucy Mallahan, STRIVER Day Coordinator
Email: lucy@strive4you.org
Phone: 866-407-8748 ext. 700

We look forward to seeing you at STRIVER Day 2024, where we will create a more inclusive and active future for all!

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Presenter and Exhibiter Registration

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Each presenter/exhibitor is entitled to 2 complimentary admission tickets for STRIVER Day 2024, which includes lunch. You may purchase up to 4 additional tickets at a discounted rate. How many additional tickets (beyond the 2 complimentary ones) would you like to purchase?

Please list the names of any additional presenters (other than yourself) who will be using the complimentary tickets, as well as the names of individuals who will be using the discounted additional admission tickets.

Presentation Details

Some description about this section

What is the name of your presentation?

Provide a short description of your presentation to be included in the agenda.

Presenters are encouraged to offer 2-3 standard 50-minute sessions, as these bests fit the structure of STRIVER Day. For special circumstances, we can accommodate a limited number of two extended 110-minute sessions, but these are reserved for specific needs and subject to availability and approval. Are you requesting two longer 110-minute sessions, pending availability? (yes/no)

How many 50-minute sessions are you able to accommodate?

Describe the space requirements for your presentation, i.e. outside in large grassy area, gym with basketball goals, lecture room with projection screen, etc.

If interested, please provide a brief bio about yourself that may be included in the event agenda and featured in social media posts. Please double-check for spelling and grammar, as our team will not make corrections.

If available, would you like to also have a exhibiter booth? Please note that breakout sessions run at the same time as the Expo an therefore you may need more than one representative from your organization/company to man the booth.

Exhibit Space Details

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What is the name of your exhibit?

Provide a short description of your exhibit and organization/company to be included in the agenda.

How many tables are you requesting?

Are there any special needs or accommodations required for your exhibit?

Volunteer & Other accommodation Requests

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STRIVE4You invites volunteers to STRIVER Day. We make every effort to have at least one volunteer assigned to each session; however, we cannot guarantee that a volunteer can be assigned to your session. If available, how many volunteers would you like to request for your presentation sessions?

Describe tasks you might need volunteers to perform, or any skills you would like volunteers to have during your presentation.

Will you require any assistance with setting up, unloading, tearing down, or reloading?

If yes, please describe what assistance you need.

Do you need access to electricity?

Will you require internet access?

Goody Bags, Prizes, and Donations

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Would you like to contribute items to the goody bags? If yes, please describe the items and quantity.

Would you like to include promotional materials in the conference packets? If yes, please describe the items and quantity.

Drawings for door prizes will be held during opening and closing sessions as well as lunch. Special thanks will be given to the donor at the time names are drawn for prizes. Are you interested in donating door prizes? If yes, please describe the items.

Would you like a receipt of donation?

What is the value of the items you are donating?

Please upload your Certificate of Insurance (COI) naming STRIVE4You and the Tennessee School for the Blind as additional insureds. This is a mandatory requirement for all presenters and must be submitted by October 1, 2024. You can complete your registration without uploading the COI, but you will need to email it to the STRIVER Day Organizer by the deadline to confirm your registration. Exhibitors: Providing a COI is optional but recommended to ensure coverage for any lost, stolen, or damaged items during the event.

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Presenter/Exhibitor Agreement

Participation Commitment: By signing this agreement, I confirm my participation as a [Presenter/Exhibitor] at STRIVE4You STRIVER Day 2024 on October 12, 2024. I understand that the Expo & Breakout sessions will run from 9:00 AM to 3:30 PM, with setup between 7:30 AM and 9:00 AM and breakdown from 3:30 PM to 4:30 PM or once my session concludes. I am also welcome to attend the conference’s opening session at 8:15 AM and the closing session from 3:30 PM to 4:30 PM.
Each presentation/exhibit booth allows for two comped admission tickets to STRIVER Day, which includes lunch for those individuals. Additional tickets can be purchased at a discounted rate. Presenters not in their sessions and exhibitors as they choose may also attend breakout sessions during the event.
Event Guidelines
I agree to follow all event guidelines provided by STRIVE4You, including:

Setting up my exhibit/presentation area between 7:30 AM and 9:00 AM and completing breakdown by 4:30 PM.
Providing accessible handouts and promotional/marketing materials for sighted, low vision, and blind individuals whenever possible.
Refraining from conducting financial transactions on campus, as the event is held on state property. I will use business cards, QR codes, or sign-up sheets for follow-up communications.
Submitting goodie bag items or materials for inclusion in the event agenda by September 30, 2024.
Turning in door prizes or silent auction items in-person on the day of the event.
Providing any additional liability waivers for participants by September 25, 2024, if required.

Intellectual Property
I authorize STRIVE4You to use any materials, including presentations, logos, bios, and promotional content, for educational or promotional purposes prior to, during, and after the event.
Liability and Insurance
I acknowledge that STRIVE4You and the Tennessee School for the Blind are not responsible for any damages, losses, or injuries that may occur during the event. This includes lost, stolen, or damaged equipment, property, or materials belonging to presenters or exhibitors. I will ensure that my booth and equipment are properly attended, although this is at my discretion.

General Liability Insurance Requirement:
As a presenter/exhibitor, I am required to maintain general liability insurance coverage for the event. I will provide a Certificate of Insurance (COI) listing both STRIVE4You and the Tennessee School for the Blind as additional insured. This certificate must cover reasonable liability for any incidents related to my participation, including damage to property or injury. The COI must be submitted to STRIVE4You by October 1, 2024.

STRIVE4You Waivers and Code of Conduct
By signing this agreement, I confirm that I have read and agree to the terms outlined in the STRIVE4You Participation Waiver and Code of Conduct.
Cancellation Policy
If I need to cancel my participation, I will notify STRIVE4You as soon as possible. While I understand there is no financial penalty, I will strive to inform STRIVE4You of my cancellation by October 5, 2024 to help with event planning.

Agreement to Terms
By signing below, I confirm that I have read and agree to the terms outlined in this agreement.

Signature

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Payment Details

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There is no fee for presenting or exhibiting at STRIVER Day 2024, and each presenter/exhibitor will receive 2 complimentary tickets, including lunch. If you would like to make a voluntary donation to help cover lunch and other event expenses, it would be greatly appreciated but is entirely optional.

Additional STRIVER Day admission (20% off)

Price: $20.00

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